Some Of What We offer...
Advanced Lead-Generation
Harness AI to automatically discover, verify, and enrich high‑value prospects from multiple data sources—then launch targeted, multichannel outreach campaigns that feed your CRM with a steady stream of qualified leads without manual research.
Optimized Lead-Conversion
Turn more prospects into customers with personalized nurture sequences, dynamic content recommendations, and behavior‑triggered follow‑ups—ensuring each lead receives the right message at the perfect moment to close deals faster and boost ROI.
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Automated Invoice Follow‑Ups
Stop chasing late payments by hand. Configure multi‑stage reminders that adapt to each client’s payment behavior—sending polite nudges, escalating gently, and preserving your cash flow without manual effort.
Automated Personalized E-mail Responses
Keep every conversation moving forward without lifting a finger—set intelligent triggers that let AI craft and send personalized, on‑brand emails the instant a lead or customer reaches out. Eliminate manual follow‑ups, cut response times to zero, and let your team focus on what matters most.
Intelligent Resume Filtering
Say goodbye to résumé overwhelm. Our system instantly extracts key qualifications, scores candidates against your unique criteria, and surfaces the top talent—so you spend interview time only on the very best fits.
Form Processing & Personalized Outreach
Never let a lead slip through the cracks. Capture form submissions in real time, auto‑enrich the data, and kick off tailored email or SMS campaigns—delivering the right message at the right moment to maximize conversion.
WHAT PEOPLE SAY
Tania, Founder & Director
After a great experience working with Ruben on a past client project, we’ve partnered with him again-this time to implement automation for another client. He’s detail-oriented, reliable, and always brings fresh ideas to the table. His technical expertise, creativity, and proactive approach consistently deliver results. Ruben quickly understands complex needs, adapts to challenges, and collaborates seamlessly with our team. Ruben impressed us with his professionalism, and unwavering dedication to quality. His proactive approach and out-the-box thinking drove real results. For innovative solutions and reliable partnership, Ruben continues to exceed our expectations.
Chris, Director
Ruben from impressed us with his professionalism and upbeat attitude. He communicated clearly, delivered quality work, and met every deadline. We highly recommend Ruben for anyone seeking reliable, top-notch service- he truly made the whole process easy and enjoyable!
Annemarie, Founder
Working with XenAutomations felt less like hiring a vendor and more like gaining a trusted teammate. From day one, Ruben took the time to understand not just our tech stack, but the heart of Yellow Tree Reading Workshops—helping children fall in love with reading.
He listened patiently to our coaching style, mapped every automation to the learner journey, and translated the ‘how’ and ‘why’ in language my whole team could follow. The rollout was smooth, the hand-holding generous, and the ongoing support genuine; no question is ever too small for Ruben to answer.
Today, our back-end workflows hum quietly in the background, letting us pour our energy into creating richer lessons and engaging with families. The peace of mind that comes from knowing the tech “just works” is priceless.
If you value human-centred guidance as much as cutting-edge solutions, XenAutomations is the partner you want at your side.
More of what we offer.
Admin Process Automation
TWe build hands-free workflows that handle your time-sapping admin chores—invoice creation, data entry, HR onboarding, compliance checks—by linking your current apps with AI bots. The result: fewer errors, faster turnaround, and a team freed up for high-value work.
Full CRM
Optimization
Starting with a data health audit, we streamline your entire CRM: automated lead capture, intelligent scoring, sequenced follow-ups, and real-time dashboards. Expect cleaner data, higher conversion rates, and a 360° customer view—without the manual upkeep.
Business Proposal Generation
Our system pulls live metrics, case studies, and pricing from your databases to assemble branded, client-ready proposals in minutes. Automated version tracking, e-sign integration, and performance analytics help you close deals quicker and learn from every pitch.